Full digital registration of 2,400 pieces of play equipment
All play equipment across Apeldoorn’s public spaces was recorded in the asset management system. The municipality received an import-ready file aligned with NVWA requirements.
Scale
2,400 items
Sector
Local government
Deliverable
File and log
Gemeente Apeldoorn manages a large portfolio of play equipment spread across public space. In practice, that also means dealing with the familiar administrative problem many municipalities face: documentation is scattered, records are incomplete and inspection cycles become hard to steer when the underlying data is not reliable.
That urgency increased once NVWA requirements were tightened. Without clear maintenance and inspection instructions linked to each item and component, the municipality could not run its internal inspection process with enough confidence.
The challenge
For each of the 2,400 items, certificates, product sheets and maintenance instructions had to be checked, matched to the correct equipment and component, and converted into an import-ready structure. Physical inspections and supplier outreach were deliberately excluded, so the assignment could stay fully focused on administrative registration.
Blackbear's role
Blackbear helped frame the assignment with a sharp boundary from the start. The work centred on data processing and registration, not on chasing missing documents or changing systems. That clarity made it possible to keep the engagement focused and workable. The specialist could then concentrate on validating documentation, structuring the required fields and logging exceptions in a way the municipality could act on afterwards.
Result
All 2,400 items were processed and recorded in the management system. Apeldoorn now has a complete and consistent dataset that can be used to direct internal inspections, while the exceptions log shows exactly where follow-up is still needed.
