How-Tos & GuidesResources

Everything You Need to Know About Web Development Outsourcing

Outsourcing an offshore dev team could cost you 65-75% less than hiring a local team.

Robynn Farrell

Jul 7, 2023 19:04

Web development is an integral part of any successful business in the digital space. For a brand wanting to expand its reach, and visibility or simply increase sales, a well-designed website offering an optimal user experience is a must. 

Having an in-house web development team, however, may not be a viable option for all businesses, especially small-to-medium enterprises. (SMBs) It can be costly to have an entire development team on call 24/7, making web development outsourcing a practical and affordable option.

In this article, we’ll touch on everything you need to know about website development outsourcing, including:

  • What is web development outsourcing?
  • Benefits of outsourcing web development
  • How to outsource web development

What Is Web Development Outsourcing?

Web development outsourcing is when a business hires a third party to create a website application or website. 

Benefits of Outsourcing Web Development 

There are several advantages of outsourcing web development for businesses to leverage:

Financial Savings 

When it comes to outsourcing web development or hiring an in-house development team, outsourcing is definitely the more cost-effective choice. Not only do you have to consider employee salary and taxes but onboarding too. 

On average, a company can spend around 1.4-times the amount of an employee’s salary to onboard them. Not to mention, it could take around 1.5-3 months to train a developer efficiently. 

On the other hand, hiring a local outsourced dev team could be more expensive. Outsourcing an offshore dev team, however, could cost you 65-75% less than hiring a local team. This means you’ll have access to a stellar talent pool at lower labor costs worldwide.

Specialised Skills and Expertise

Outsourcing website development opens the doors to a wide variety of qualified professionals with years of experience, knowledge, and expertise in web development. 

When you outsource web experts in areas like front-end development, back-end development, UX/UI design, and more, you ensure high-quality work on your website. 

Time Efficiency 

Outsourcing web development can save your business a significant amount of time and effort in various ways:

  • You won’t have to worry about recruiting and onboarding an in-house team. 
  • Your outsourcing web development services provider will have a seasoned team of professionals ready to get started on your project.
  • You’ll be able to streamline and accelerate development timelines using an experienced team, which means being able to launch your website faster.

Most outsourcing website development services will likely offer service level agreements (SLAs) to ensure projects are delivered on time within the agreed-upon quality standards.

Flexibility and Scalability 

Outsourcing web design projects means you’ll have more flexibility in scaling your web development team based on individual project criteria. By outsourcing web development, your team size can be scaled up or down based on the workload, ensuring resources are allocated efficiently.

Latest Technological Developments 

A website development company is required to stay at the forefront of the latest technology, industry trends, and best practices. Needless to say, outsourcing means your business can benefit from these agencies’ expertise and have access to the most suitable frameworks and technologies for your website, ensuring a competitive yet modern online presence.

Maintenance and Support 

Web development is not a one-time job. Search engines are constantly implementing algorithm updates and changes to policies. In essence, if your website is not updated regularly, it could affect the overall user performance of your site. 

Any reputable web development outsourcing company, therefore, will provide ongoing maintenance and support once the website development is complete. This ensures your website stays updated, secure, and optimised for performance.

So now that we know what website development outsourcing entails and have delved into the various benefits of outsourcing web development let’s look at how to outsource web development so that you reap the best possible rewards for your business.

How To Outsource Web Development

To effectively outsource web development, you can follow these steps:

1. Define Project Requirements 

Begin by clearly defining your project requirements, including the scope, functionalities, design preferences, and desired timeline. The more detailed and specific your requirements, the better outsourcing partners can understand your needs. 

Below is an idea of what an outsource web development plan might look like:

  • Discovery: identify business and technical needs, target audience, etc.
  • Web application: define web software requirements, architectural style, integration, QA, and testing plan.
  • Project Plan: set Key Performance Indicators (KPIs) and create roadmap, including timeframes, milestones, etc.
  • UI and UX Design: mockups, wireframes, graphical user interface (GUI) elements, etc.
  • Front and Back-end development: write Application Programming Interface (APIs) and server-side code, unit tests, etc.
  • Quality Assurance: prepare test data and environment, configure test automation tools, create test automation script, etc.
  • Deployment, Stabilisation, and Preparation for Maintenance: deployment, user training sessions, etc.
  • Web App Support and Maintenance: select and configure performance testing and monitoring tools.

2. Research and Shortlist Outsourcing Partners

The next step is to conduct thorough research to find and narrow down potential outsourcing web development services providers. 

Look for a web development outsourcing company or freelancer with relevant experience, a strong portfolio, and positive customer testimonials. 

Things to consider before you outsource web development include factors like expertise,  location, communication capabilities, technology stack, and pricing.

3. Request Proposals 

Next, reach out to your shortlisted outsourcing website development services and provide them with a detailed project brief or request for proposal (RFP). Be sure to include deliverables, specifications, timeline expectations, and any other relevant information as well as request an approach outline.

4. Evaluate and Shortlist Proposals

Carefully review and compare the proposals from the various outsourcing website development services providers based on pivotal project factors, such as cost estimates, quality, and timeline, for example. 

Next, narrow down your options and schedule interviews with your top candidates. You may want to ask each website development company relevant questions to assess their understanding of your project, technical expertise, requirements, and proposed solutions to ensure you choose the right outsourcing partner.

6. Sign a Contract 

Once you have selected a web development outsourcing company, negotiate the terms and conditions, including project milestones, payment structure, intellectual property rights, confidentiality agreements, and dispute resolution mechanisms. Ensure all aspects are clearly defined in a written contract to protect the interests of both parties.

7. Establish Clear Communication

Communication is crucial for successful outsourcing, no matter the project at hand. Set up efficient communication channels, like project management tools, video conferencing, and instant messaging platforms, to facilitate regular feedback exchange, updates, and collaboration.

8. Provide Necessary Project Materials 

Next up is to ensure that the outsourcing partner has access to all the relevant project materials, such as brand guidelines, design files, content, and any other assets required to start the web development process. Be sure to clearly communicate project-related information ahead of time to maintain project alignment and reduce potential misunderstandings.

9. Monitor Progress and Provide Feedback

It’s essential to continuously monitor the progress of your web development project. This includes scheduling checkpoints and demonstrations to review completed tasks and provide feedback in a timely manner. This ensures the development aligns with your expectations and allows for adjustments to be made if required.

10. Maintain Ongoing Collaboration

Lastly, its important to maintain an ongoing collaborative relationship with your web development outsourcing company. Be sure to clearly communicate your needs, address concerns, and provide support. This is particularly important as effective collaboration fosters a positive working relationship, increasing the chances of a successful project outcome.

Final Steps

Remember, successful web development outsourcing requires active involvement from your end. This requires regular monitoring and clear communication to ensure a smooth and successful web development outsourcing experience. But this is often easier said than done and requires a lot of human resources. 

That’s why having a professional project management partner like blackbear by your side, from the vetting process to project completion, can significantly boost your chances of success in the web outsourcing development process. 

Blackbear takes the headache out of combing through resumes and portfolios to find the right fit for your web development project and handles every step of the project to ensure we exceed your web development expectations. 

Take a look at what you can look forward to when you partner with blackbear with our free demo — there’s nothing to lose.

Related blogs

Discover Blackbear

Discover a world of hassle-free outsourcing. Join our ecosystem today.